What You Need to Know Searching Your First Office for Relocation

What You Need to Know Searching Your First Office for Relocation

Wed, Sep 1, 2021 8:33 PM

Commercial Moving

We hope that the year 2021 brings you a plethora of fresh and interesting business opportunities. Let's get started if finding your first office is one among them.

One of the most crucial things to consider is whether or not your company is ready for an office. This is an absolute requirement.

What to think about when you start looking for your first workplace


Your Office Space


Consider how you've been doing in your current location and what's working and what isn't for your team. Simply tracking your everyday business routine is a smart method to do this. You'll learn how frequently you use conference rooms, how vital a reception area is to your company, whether you require private offices, parking spaces, and the level of protection your facility demands. You should consider not only your employees but also your clients. How frequently will they come to your office? When they do, will they require parking?

Does your team prefer a shared area or a quiet room to themselves whether you work from a home-based office or a co-working space? Do you take your breaks at the same time and eat your meals together? Keep in mind that duplicating this feeling in your first office is crucial. It doesn't have to be exact, but creating a welcoming environment where people can have casual discussions and recharge their minds is likely contributing more to your company's success than you know.

Make a list of spaces that you "need" and spaces that you "desire."

It's possible that what you believe you need and what you truly need are not the same thing. A list of non-negotiables can help you avoid disputing topics that end up being deal-breakers.

If you're willing to share your first office, serviced buildings can offer a professional space in a prime location, as well as the possibility of future expansion inside the same structure. They may also include communication services, furniture, equipment, and maintenance packages, which can be a good method to see if you want to have your own office.


Where Would You Like To Relocate?


A professional realtor can also assist you in negotiating contracts and ensuring that your interests are protected. If you're relocating to a new city, you'll need to choose a trustworthy real estate agent who is familiar with the area. Whoever you recruit will become an extension of your team, so you should thoroughly evaluate them just like any other employee. You can get recommendations from coworkers or utilize a large brokerage that has offices in both your current and desired areas. If your company is expanding, you may need to hire a professional relocation service to assist your staff with the transition and temporary housing.

Choosing a location for your first office (and any subsequent offices) should be done thoughtfully, whether you are moving far or acquiring space within your current town. Close proximity to clients, competition, or public transportation, for example, may fit your entire strategy. Your needs will be influenced by how long you expect to stay depending on projected development. You don't want to overextend yourself, but you also don't want to be looking for a place again in six months if you're just getting settled.


Also Read: Common Mistakes when Relocating Office


Remember why you were looking for your first office. However, if you can, keep your options open. You might be astonished at what you can find close to your intended destination. Neighborhoods are constantly evolving. A smart realtor will have a thorough understanding of the current market as well as a forecast for the future. It's up to you to decide whether it's a good fit for your company's future.



office relocation


Creating Your Space's Vision


Your company's value proposition is as important as what it sells. As a result, strive to choose an office space that reflects those principles. A new place should offer you the correct feeling as well as tick all your ‘need' space boxes, whether it's trendy or conventional, cost-effective or high-tech. You should be pleased with your new workplace. Almost every day, you'll be there.

You might want to try making a group vision board accomplish this.

Your board can feature motivational office photos, material samples, or little objects and other images, as long as they all represent the same thing to everyone on the team. Post it in a prominent location at your existing workspace so that everyone can see it every day. If your team doesn't currently share a physical place, you can develop a digital vision board using an internet application like Pinterest or Trello. A shared vision for your first office will pique everyone's interest and get them on board.

If you're having trouble deciding on the size, kind, or layout of your first office, a commercial real estate agent can set up a few office visits for you. This will give you a sense of how various workplace settings work.


Your Moving Budget


It should go without saying (but we'll say it anyway because it's crucial) that opening the first office adds a slew of new expenses that you're not already budgeting for. These are genuine expenses that must be paid on a monthly basis, and you must be prepared to cover them even if the company slows. You may believe it is OK to exceed your initial budget in order to obtain a fantastic office, but what is the truth of that decision? You should reconsider if it includes reducing workers to retain profit during a period of low sales.

Allow the budget to lead you. Be responsible, and your office will reap the rewards in due time. If at all feasible, have a backup budget. One that allows for more spending – either by bringing certain services in-house, deferring furniture updates, leasing rather than buying new equipment, or foregoing amenities that aren't essential to job performance or job happiness. This will assist you in expanding your alternatives.

When creating a budget for a new office, Entrepreneur recommends focusing on how much you're willing to pay monthly, all-in, for your staff rather than calculating pricing per employee. And he warns you to factor in expenses such as utilities, furniture, and other office fees, which may add up quickly when you're beginning from scratch.

Nothing can help you more than searching and comparing options.

Don't make a hasty decision or begin looking before you're ready. You may feel pressed to make a choice before you know exactly what you require and what you can afford. You've been able to build a successful company up to this point. Waiting even a few months isn't worth risking financial hardship or signing a lease when you're already going to leave. You can always reserve a conference room in a nearby hotel or workplace if you have a pending deadline, such as an essential meeting. Your customers will value your thoughtful approach to all elements of your organization.




Finally, be prepared with the chance that you will not be able to discover your dream office within the timeframe you have set. But don't be put off by this. It's worthwhile to wait for the appropriate office. You still have choices. You can reevaluate your existing situation and determine whether you want to keep looking or if you've seen everything there is to see for the time being and should put the move on hold. You have the option to revise your list. Alternatively, find the right office for the time being, which may entail sticking here or shifting to a temporary location while you monitor the real estate market.

Employee morale will almost surely improve after you move into your first office. It indicates that you are progressing. By selecting an inspiring first office location, you may demonstrate that things are moving in the right direction.


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